Shipment Planning And Documentation Process
Changing to this job , i have learn about process of procurement , and now , new topic for me as it's related to import&export, sort of trading knowledge, a new area that i din't really touch before. Hereby sharing some of the knowledge that i collect from internet about shipping process.
There are 4 stage of process for shipment planning which include Pre-Booking Stage,Booking Stage, Post-Booking Stage & Discharge Stage
Each Stage involve different documentation with specific keywords, sometimes it might confuse but don't worry , you can check with your shipper/consignee/freight forwarder.
This blog will note about those documentation that might need for each stage includes but is not limited to:
1.Pre-Booking Stage
- PI- Proforma Invoice – Preliminary bill of sale
- CI- Commercial Invoice – Contract of sale
- PL- Packing List – Itemised list of the shipment’s contents
- CO- Certificate of Origin – Establishes the country of origin of the goods
- LC- Letter of Credit (if used) – Promise by the importer’s bank to pay the exporter an agreed upon sum
2.Booking Stage
- Booking Note – Contract for reservation of carrier space
- Dangerous Goods Declaration (if required) – Declaration by the exporter that the shipment contains goods classified as dangerous or hazardous
3.Post-Booking Stage
- Shipping Checklist – Checklist released electronically by customs prior to the filing of the Shipping Bill
- Shipping Bill/Bill of Export – Application by the exporter seeking customs clearance of the goods
- VGM Declaration – Declaration of the shipment’s verified gross mass (VGM)
- Gate Pass – Permission for the goods to enter the port
- Shipping Instructions – Exporter’s instructions to the carrier/freight forwarder for shipment invoicing
- Marine Insurance – Document certifying that the goods are insured
- Let Export Order – Endorsement by customs allowing the goods to be handed over to the carrier for export
- Draft Bill of Lading – Draft released by the carrier before it issues the final Bill of Lading
- Bill of Lading – Contract of carriage of goods
- Electronic Export Information (for US exports to other countries) – Online cargo declaration mandated by US Customs rules
- EIC Certificates (for food products) – Certificates issued by the Export Inspection Council (EIC) vouching for the quality and safety of Indian exports
4.Discharge Stage
- Bill of Entry – Legal document filed by the importer with customs on or before the arrival of imported goods
- Delivery Order – Document issued by the carrier to the importer to take delivery of the goods
- Certificate of Analysis (for food, wine, drugs, etc) – Statement that the goods comply with product specifications and production standards
- Fumigation Certificate – Confirmation that wooden packaging material used is free of pests
To be continue to share for others logistic/shipment knowledge, stay tune
